Icon for Word Processing with a W and G for Word and Google

Q1 Cloud Storage: Sharing in Google Drive

4. Digital Workspace Essentials

Who gets your folders and Files

The Share settings of your files in your Google Drive can be a lot like the different people in a restaurant. As a class or in groups, depending on your teacher's instructions, go through Welcome to the Kitchen! together.

Welcome to the Kitchen app. This is a direct link to the app.

Direct link to Welcome to the Kitchen!

Reflect on the summary below and discuss with a partner or as a class.

Before you click "Share," you need to know your options:

  • Just need someone to read it? Make them a Viewer.
  • Need feedback without them changing your words? Make them a Commenter.
  • Building something together? Make them an Editor.

Shared access to files requires you to use your digital citizenship skills. When someone makes you an Editor, they are trusting you with their hard work. Being a good digital citizen means never deleting someone else's work without asking, using the Commenter tool to suggest changes politely, and remembering that everything you type leaves a digital footprint. 

The Permissions Path Game

Let's see what you've learned about sharing settings! Group up with your classmates to play The Permission Path game. Check with your teacher on grouping instructions.

Step 1. Prep the Game.

Step 2. One person in your group will need to open the digital dice. Select the four-sided option to use for your turns to move down the path.

Step 3. Test Your Knowledge. 

  • When you land on a space, a member of the group will read you a card from that category. You'll face questions on Ownership, Permissions, and Citizenship. Answer correctly to stay put; if you miss a question, move back to the last spot you answered correctly. 
  • Race your group to the Cloud Core! 

Recap of Sharing

While playing the video below, reflect on this question:

  • What steps do I need to complete in order to change the Share settings of a file in my Google Drive?

Direct link (1:45 min.)

Your Turn

Practice sharing a file in Drive. Share your Drive Organization Certificate of Completion you added to your Drive in the last activity with your teacher or whomever they instruct you to share it with. Add this person as a “Viewer”.

4.Q1 Adding a File

4.Q1 Apply it  

4.Q1 Student Checklist

4.Q1 Teacher Guide

MITECS   Michigan Integrated Technology Competencies for Students, and

ISTE Standards for Students

1. Empowered Learner
c. Students use technology to seek feedback that informs and improves their practice and to demonstrate their learning in a variety of ways.
d. Students understand fundamental concepts of how technology works, demonstrate the ability to choose and use current technologies effectively, and are adept at thoughtfully exploring emerging technologies.

6. Creative Communicator
a. Students choose the appropriate platforms and digital tools for meeting the desired objectives of their creation or communication.


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